When properly orchestrated, meetings can be very productive. A lot can be accomplished when you get the right people together in the same room, but it can also be a colossal waste of time.
As one of the leading temp agencies in Bethlehem, PA, HTSS, Inc. believes in the importance of meetings but knows there are right and wrong ways to orchestrate them. If you feel like your staff isn’t getting much from them, a little fine-tuning can make a huge difference.
4 Tips to Improve Meeting Productivity
Maintain an Exclusive Guest List
The more the merrier isn’t the philosophy to use when sending meeting invites. Before making a move, carefully review the list of people you plan to invite to make sure everyone truly needs to be there. Extra people in the room will only make the meeting last longer, without adding any additional value. This is a waste of everyone’s time, so make your list and check it twice.
Create an Agenda
Meetings frequently go off-topic, but when you have an agenda, it’s much easier to shift the conversation back to the matter at hand. Not only that, creating an agenda and sharing it with attendees prior to the meeting allows everyone to know what to expect, so they can come prepared. Think of it this way, if you don’t know what to put on the agenda, you probably don’t need to have a meeting.
Don’t Wait for Latecomers
Waiting for stragglers to show up to a meeting wastes everyone’s time. Make your meeting more productive by always starting punctually. Latecomers can catch up on what they missed after the meeting, when everyone who arrived on time is out the door.
Remove All Chairs
If you only have a few brief issues to cover, make it a standing meeting. This will help facilitate an on-topic discussion, because people won’t want to stand around for longer than necessary. Don’t take this approach if your meeting needs to last longer than 15 minutes, because people will get cranky — and rightfully so — but it’s a fantastic idea for short discussions.
Need help finding a dynamic new temporary, temp-to-hire or direct hire worker to join your Lehigh Valley team? HTSS, Inc. is up to the challenge! Contact us today to take the stress out of hiring.